SyncentraLog books
Keep refrigerant log books complete, accurate and ready for inspection.
A log book (logboek) records the refrigerant history of one installation: how much is in the system, what was added or recovered, and who did the work. It is a legal record, and an inspector can ask to see it.
Creating a log book
Open Logboek → New Log Book.
Customer details
Choose Select Customer. Company name, VAT number, Chamber of Commerce number and address fill in automatically.
Site and installation
Pick the site and then the installation this log book belongs to. Syncentra loads the installation data and prefills the technical fields it already knows.
Prefilled data
When you see Data prefilled from installation, the values came from the installation record. Check them — you can still correct anything that has changed.
Number and title
Give the log book a number (for example LB-2026-0001) and a title that
identifies it on site, such as Cold room main log.
Keeping it up to date
Most entries arrive on their own. When a technician completes a work order linked to this installation, the refrigerant amounts from the work record are written into the log book — that is why linking the installation on the work order matters.
The Balance (kg) column shows the current refrigerant charge. It should always match what is physically in the system.
If the balance looks wrong
A balance that does not match the installation usually means a work record had the wrong amount entered. Correct the work record — do not adjust the balance directly, or the two records will disagree.
Finding a log book
Logboek → All Log Books lists every log book. You can:
- Search by number, system or client.
- Filter by client, by system, or by status.
- Choose Clear filters to start over.
Open Details on any row for the full history of that installation.
Inspections
An Inspector role can be given read-only access, so an auditor can review log books without any risk of changing them. See Organization for how to assign it.
Before an inspection, check that:
- Every installation on site has a log book.
- The balance matches the actual charge.
- Recent work orders are completed and approved, so nothing is missing.
- The technicians who did the work hold valid certifications — see Organization → Certifications.