SyncentraInventory
Manage your catalog, refrigerant gas cylinders, tools and vehicles.
Items and catalog
Items → Catalog holds the parts and materials your technicians add to work orders. Each item carries a price per unit, so a work order totals itself as items are added.
Keeping the catalog current means technicians pick from a list instead of typing part names by hand — which keeps invoices consistent.
Gas cylinders
Inventory → Gas Cylinders tracks refrigerant stock. Because refrigerant is regulated, this doubles as your evidence of what came in and what went out.
Registering a cylinder
Choose Add Cylinder and record:
| Field | What it means |
|---|---|
| Cylinder Number | Your reference, for example CYL-001. |
| Purchase Date | When it arrived. |
| Refrigerant Type | Which refrigerant it holds. |
| Tara Weight (kg) | The empty cylinder's weight. |
| Gross Weight (kg) | Full weight, including the cylinder. |
| Initial Quantity | Refrigerant in the cylinder at the start. |
Syncentra then keeps Total Used and Remaining up to date as technicians draw from it.
Following usage
The overview totals your cylinders, active cylinders, remaining stock and used stock. The Usage Log shows each withdrawal — which work order used the refrigerant, and how much.
A cylinder is Active while in use, Empty when spent, and Disposed once returned or destroyed.
Usage must match the log books
Refrigerant drawn from a cylinder should equal what work records report into installation log books. A gap between the two is the first thing an inspection looks for.
Tool cylinders
Inventory → Tool Cylinders covers cylinders used as equipment — nitrogen for pressure testing, for example — rather than refrigerant charged into systems.
Tools and vehicles
Under Organization:
- Org Tools → All Tools — company equipment, so you know what you own and who has it.
- Vehicles → All Vehicles — the fleet. Distance driven on work records ties back to these.